5 Tips to Enhance the Lifespan of Your Office Photocopier
Whether you are in a small office or a large office, you know that your office photocopier is going to one day break down. Despite your endless telephone calls to the local repairman or your constant shaking in order to get the page printed, the machine is facings its impending doom.
After years of using the same photocopier for your business, you have finally taken money from your technical budget and allocated it to purchasing a brand new office photocopier. Hooray! Let's face it: your entire office has been languid whenever they had to print a single document.
Now you have to ensure that your new office photocopier will last a long time. You and your team have pledged to change your behaviours and habits so it can live an extended life.
Unsure what exactly to do? There are numerous amiable steps you can take to receive a great number of years from your machine. By better maintaining your photocopier, you can make fewer calls to the repairman, you won't need to shake the machine at all and you won't have to cry anymore (we all do sometimes; it's OK).
Here are five ways to enhance your office photocopier's lifespan:
Tip 1: Utilize Quality Products for the Machine
Oftentimes, when you want your photocopier to last longer you will need to start using high-quality products to complement the machine. For instance, if you begin using high-quality paper then you will be able to reduce paper debris, dust and shavings inside of the copier - always remember to store the paper in a dry place and to load the paper properly.
Tip 2: Dust is Your Photocopier's Primary Enemy
Dust is something that seems like it can never be eviscerated. No matter how hard you clean you will always come across this instrument of dirt and frustration. But you have to try your best, especially for your office photocopier because dust can gradually destroy the machine.
Here are a few things you can do to prevent the build-up of dirt, dust and debris:
- Do not allow dust and debris to form on the ink cartridge head; clean the dust from the ink nozzle with a cotton swab that is dampened with either alcohol or water.
- Always wipe away the dust from the machine both inside and outside.
- Clean the copier glass on a regular basis with glass cleaner and a cloth.
These measures should be employed regularly to eradicate the dust. For more information, Bob Vila has a list of 15 suggestions that can help you get rid of dust.
Tip 3: Turn Off the Device When You Leave
Any machine that is turned on for an extended period of time will see its lifespan deteriorate. Instead, what is important is to turn off the office photocopier at the end of the workday. Moreover, you should turn the photocopier on Power Save Mode, especially during times of the day when the device is hardly used.
Tip 4: Change Your Paper Habits
Being green is sometimes the best option to expand the years of the office photocopier. This can consist of reviewing documents online to save paper, slashing paper use by preventing uncollected printouts and copy both sides of the paper.
Indeed, since you are losing it less it will inevitably last longer.
Tip 5: Order Regular Maintenance Checks
To ensure peace of mind and to postpone the office photocopier's demise, you should order regular maintenance checks. Every three months or so, it would be wise to hire a professional repairman to conduct a thorough inspection of the photocopier. This will help you remedy any serious problems before they get out of hand or to replace a certain part that is steadily eroding.
Office photocopiers are essential for workplaces that have yet to go paperless. Everything from quarterly reports to office presentations, you need a photocopier, and you need to have one that is dependable, reliable and efficient. If you need to replace the photocopier in your office, consult with West X Business Solutions and browse through their selection to learn about your options. Once you acquire a state-of-the-art photocopier that is brand new you will need to employ all of the necessary measures to make it live to be an old man.